We are excited to invite you to join us in Del Mar, CA for the 73rd Annual WAIC Conference from November 12 – 15. Whether you’re a member of WAIC or not, this conference is open for all camps and individuals who are looking for great education and networking opportunities. We will be focusing on the idea of trying new things, thinking outside the box, innovating and getting inspired. Hopefully you will find inspiration not only from our amazing speakers, but from each other as well. 

Continuing on the success of last year’s focus on sustainability, we will be providing digital copies of the conference program to reference on your phone or other device. Some printed copies will be available at the Registration Table for those who prefer a paper option.

This year’s conference is hosted by the Southern California section in collaboration with members of all three sections of the Western Association of Independent Camps. 

CONFERENCE HOTEL

GETTING THERE

The San Diego International Airport is 22 miles from the conference hotel. McClellan-Palomar Airport is smaller but closer (13 miles). If you travel by car, self-parking at the hotel is $15/night. 

CONFERENCE SCHEDULE

Take a look at the Schedule-at-a-Glance and the fantastic speakers for this year’s conference.

PRE-CONFERENCE ACTIVITIES

San Diego Brewery Tour (Monday, Nov. 11)

Join us on a fun tour as we visit 3 breweries and learn about the history of San Diego’s craft beer culture. Lunch will be included and we invite everyone (21+ only) to participate in an afternoon of socializing and reconnecting. Non-Drinkers are encouraged to join us as well! The tour will leave from the hotel at noon and return to the hotel with time to get ready for the evening happy hour.

Cost per person: $155       

Meet & Mingle (Monday, Nov. 11)

For those who will be in town on Monday, but aren’t participating in the brewery tour, there will be an alternate option to get together for some fun and socializing! More information will be available as we get closer to conference week.

EVENTS DURING THE CONFERENCE

Exhibit Hall (Tuesday & Wednesday, Nov. 12-13)

Be sure to visit the Exhibit Hall and visit with new and returning vendors to help you get a jump start on next summer’s planning and ordering!

Dinner NOT On Your Own (Wednesday, Nov. 13)

Wednesday’s Dinner NOT On Your Own will give everyone the opportunity to connect and engage with new and old friends. Large party dinner reservations will be made to accommodate all price ranges and food preferences. Signup sheets for these reservation spots will be available at the Registration Table.

Trivia Night (Wednesday, Nov. 13)

Return to the hotel after dinner on Wednesday for game night! Continue your dinner conversations or find new friends to have some fun and maybe win some prizes! Back by popular demand, the evening will be hosted by Ariel Abt and Nick Coffing who will be sure to bring their signature fusion of competition and humor.

Explore Del Mar with Friends (Thursday, Nov. 14)

New this year, we will be offering an optional afternoon NOT on your own. Spend your free time on Thursday on an excursion with other camp folks. Available options will appeal to all interests and ages and will be available via sign-up sheet at the Registration Table.

Auction Reception and Dinner (Thursday, Nov. 14)

Have some fun and raise some funds for WAIC at the annual auction reception and dinner. Taking inspiration from the Del Mar Racetrack (across the street from the hotel), and adding a dose of camp fun, this year’s auction theme is “KenDUCKy Derby”. Craft a rubber ducky outfit, find a flamboyant  derby hat, wear a fun bow-tie, or combine it all into one fabulous outfit! Click here to visit a style inspiration board.

Annual WAIC Slide Show (Thursday, Nov. 14)

The Annual Slide Show is a wonderful WAIC tradition and everyone looks forward to getting a peek at the fun and memorable experiences created at other member camps. Scott Hicok from Pali Adventures will be putting together the show for us this year.

Camp WAIC

Camp WAIC is designed to help conference attendees with child care throughout the conference. There are various different options for all child care needs. We will follow up with those who expressed interest in a separate email. 

WAIC BOOSTERS

Become a WAIC BOOSTER!

This program is the mainstay of WAIC’s fundraising efforts which helps to provide the funds needed to operate the organization for the next fiscal year and provide opportunities for increased member education and benefits! It’s easy to participate, just look for the donation section on the conference registration. Thank you in advance for your contribution!

REGISTRATION

Please complete the online registration for your camp or organization by October 25. During the registration process you will be able to add individual attendees.

REGISTRATION FEES

Full Conference Registration

(includes all education sessions & conference events, Tuesday reception & dinner, Wednesday breakfast, coffee break, & lunch, Thursday breakfast, reception & dinner, Friday breakfast)

WAIC Members & Guest Affiliates: $525

WAIC Director Emeritus: $425

Non WAIC Members: $625

Daily Registration

Tuesday (11/12) – $250

(includes Tuesday’s sessions/events/conference meals)

Wednesday (11/13) – $250

(includes Wednesday’s sessions/events/conference meals)

Thursday (11/14) – $250

(includes Thursday’s sessions/events/conference meals)

QUESTIONS?

For questions or assistance, please contact WAIC Association Manager, Chelsea Rowe, at conference@waic.org or 949.407.9242.

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